Participation Rules

Rosa Riganti Foundation – New Wor(l)ds Project

Participation Rules

1. Scope and purpose

1.1. The Rosa Riganti Foundation (the “Foundation“) is a non-profit organization established in Switzerland which, among other things, seeks to initiate, support and promote school assistance programs for economically disadvantaged children and young people, fostering their growth and educational development.

1.2. In this respect, the Foundation has developed the “New Wor(l)ds project” with the aim of connecting young people through volunteer-based English language teaching and cross-cultural exchange (the “Project“). This Project is at the heart of the Foundation’s initiatives to promote English language learning to deserving kids in need, aged 8 to 13 located worldwide (the “Kids”).

1.3. These participation rules (the “Rules“) are specifically addressed to young students – English native-speaking or Cambridge certified equivalent aged 14 to 18 – applying as volunteers to join the Project as English teachers (“Teen Teachers“).

1.4. As part of the Project, the Foundation provides bursaries to selected schools worldwide, enabling Kids to attend free English extra-curricular activities. These bursaries are intended to help the Kids prepare for internationally recognized language certifications, such as Pre A1 Starters, A1 Movers, A2 Flyers, PET or B1 Preliminary for Schools (the “Certificate“), to be taken at Anglia Ruskin University or at other officially accredited language assessment centers.

1.5. The extra-curricular activities for the Kids are divided in two categories of lessons:

• EEC Classes: lessons taught to the Kids in-person by certified English Teachers from each school of the Kids (the “EEC Classes“).
• Boosting Lessons: occasional on-line lessons taught by the Teen Teachers to the Kids (the “Boosting Lessons“).

1.6. In connection with the organization of the Project and its related extra-curricular activities, the Foundation collaborates with Centro Internazionale per l’Infanzia in Pescara, Italy (the “CII“), and its Principal, Miss Darian (also, the “Voluntary Teacher“), who assist the Foundation in the planning, execution and overall management of these initiatives. The Voluntary Teacher will appoint, coordinate, manage and integrate qualified voluntary teachers for Teen Teacher’s assessment and selection phase (together with the Voluntary Teacher, the “Panel of Examiners“).

1.7. The schools awarded bursaries, where the Kids attend to, will be communicated and disclosed from time to time through the Foundation’s official channels.

2. Acceptance of the Rules

2.1. These Rules outline the criteria and procedures to apply as voluntary Teen Teacher including the rules (i) to be assessed, (ii) to be selected, and (iii) for the participation to the Project and the performance of voluntary Boosting Lessons.

2.2. Submitting an application implies full acceptance of these Rules by the Teen Teacher or by his / her parent(s) and / or guardian(s).

2.3. We reserve the right to update or amend these Rules at any time, with notice provided through our website.

3. Eligibility requirements

3.1. The participation to the Project as a Teen Teacher is open to students aged between 14 and 18 years old, with required parental or guardian consent for minors, as better detailed below (Paragraph 10 “Parent(s) and / or guardian(s) consent”).

3.2. Teen Teacher candidates shall demonstrate:

a) Be an English native speaker or have a B2 English Cambridge certificate or equivalent English certificate;
b) Have strong motivation to teach and engage with younger peers;
c) Detain good communication skills;
d) Have organizational skills and a teamwork attitude.

4. Application procedure

4.1. To apply, Teen Teacher applicants must submit the following details and application documents:

a) A completed application form, including full name, date of birth, contact details (email and phone number), country of residence and passport details of the applicant.
Additional information required for minor applicants: full names of parent(s) or legal guardian(s), email addresses of parent(s) or legal guardian(s), phone numbers, ID document details of parent(s) or legal guardian(s)
b) Copy of the passport, in adequate quality, in colour, front and back, with full visibility of all identification data, photograph and signature
c) A copy of the Cambridge B2 English Certificate (or equivalent). Native speakers or students of international schools may be assessed based on their test performance instead of providing a certificate
d) A curriculum vitae (CV), with no picture,
e) A recommendation letter from a teacher at the Teen Teacher applicant’s current school,
f) A 100-word essay, explaining the applicant’s motivation to volunteer based on questions provided directly on the application form,
g) Language skills and proficiency on a second language or third language, if applicable,
h) Confirm that he/she has no pending criminal charges, nor he/she is subject to any ongoing judicial proceedings

4.2. All application documents must be uploaded in English language through the online application form provided on the Foundation website at https://rosarigantifoundation.ch/volunteer, or, if requested, sent by email to info@rosarigantifoundation.ch within the term indicated in the website.

4.3. Parental (both if applicable) or guardian consent is mandatory before evaluating applications submitted by minors. Applications received without proper consent cannot be considered.

4.4. The application period extends as specified on the Foundation web site application page. The Foundation reserves the right to reopen and / or extend the period for the application at its solo discretion should the required number of successful Teen Teacher candidates not be achieved.

4.5. The Foundation will collect applications from young individuals interested in becoming Teen Teachers and will liaise with the Panel of Examiners during the selection phase and any necessary assessment.

5. Assessment of the application documents and results

5.1. The Teen Teachers will be selected by the Panel of Examiners. The Panel of Examiners is responsible for reviewing the application documentation and conducting the Selection Process, as defined below.

5.2. Following the submission of the application documents, these documents will be sent to the Voluntary Teacher who will share the same with the Panel of Examiners for the relevant evaluation which will be conducted within 30 (thirty) Working Days (“Working Days” shall mean any day on which banks are not closed in Switzerland or in Italy) from the submission. This term can be postponed if necessary.

5.3. For the assessment of the application documents, the Panel of Examiners will contact the teacher at the Teen Teacher applicant’s current school who has signed the recommendation letter in order to verify its authenticity and request confirmation regarding the Teen Teacher’s conduct.

5.4. The relevant results of the assessment conducted by the Panel of Examiners will be communicated by the Foundation to the applicant Teen Teachers or their guardians/parents depending on the age; exclusively applicants who have been successfully selected will be invited to the second phase (the “Selection Process”).

5.5. Should the required number of successful Teen Teacher candidates not be achieved, the Foundation reserves the right to reopen the application process.

6. Selection Process

6.1. The Selection Process will be carried out by the Panel of Examiners within 60 (sixty) calendar days from the positive outcome of the application documents following the assessment. This term can be postponed if necessary.

6.2. Candidates will undergo a multiple-choice quiz followed by an interview, which may include an aptitudinal assessment. More detailed information concerning the multiple-choice quiz and the interview will be provided to the Teen Teachers.

6.3. Candidates will be ranked by the Panel of Examiners and selected on the basis of the following criteria, among the others:

a) English proficiency;
b) Other languages spoken;
c) Communication skills;
d) Motivation and commitment;
e) Organizational skills and teamwork attitude.

6.4. It remains understood that if there is not any Kid to be matched with a Teen Teacher, the Foundation reserves the right to not move forward with the Selection Process.

7. Selection Outcome

7.1. Participation in the Selection Process does not guarantee acceptance into the Project. The Panel of Examiners reserves the right to select candidates at its full discretion, in line with educational objectives and organizational needs of the Project. The Panel of Examiners will submit to the Foundation a list (the “List”) of successfully selected Teen Teachers, determined based on the scores obtained during the Selection Process. Neither the Foundation, nor the Panel of Examiners, is obliged to disclose the reasons for non-selection to individual candidates.

7.2. The outcome of the Selection Process will be communicated by the Foundation via email to the address provided by each Teen Teacher candidate (or their parents/guardians, if applicable). Teen Teacher candidates are responsible for checking their email regularly.

7.3. It remains understood that neither the Foundation or the Panel of Examiners shall be held responsible for the negative outcome Selection Process or any issue caused by incorrect contact details or missed communication.

7.4. If the Panel of Examiners successfully assesses more Teen Teachers than Kids, those not matched to a Kid will be placed on a ranked waiting list based on their achieved scores, which will be valid for the relevant academic year.

8. Accuracy and truthfulness of information and behaviour

8.1. Candidates, throughout the entire application and Selection Process, must:

a) Provide truthful, complete, and accurate information in all submitted documents and communications;
b) Ensure that all required assessments, including any tests or interviews, are completed independently and honestly;
c) Communicate respectfully and professionally with the Foundation staff, the Panel of Examiners, and other candidates;
d) Comply with all instructions and deadlines indicated by the Foundation during the application and selection phases.

8.2. The Teen Teacher candidates (or, where applicable, his/her parent(s) or legal guardian(s) in the case of minors) shall be solely responsible for the truthfulness, accuracy and authenticity of all identification data and documents provided for the purposes of verifying the applicant’s identity and age. The Foundation, the Voluntary Teacher and the Panel of Examiners shall not be held liable for any false, incomplete or misleading information or documents submitted in this regard, and reserve the right to exclude the candidate at any time should any inconsistency or falsification emerge.

8.3. It remains understood that candidates engaging in inappropriate behaviour, submitting false or misleading information, failing to comply with instructions, or attempting to manipulate any part of the application or selection process may be excluded without prior notice, at the sole discretion of the Foundation or of the Panel of Examiners.

8.4. Any breach of these commitments may also result in the invalidation of the candidate’s application or selection outcome, even if previously communicated as positive.

9. Access to Selection Process results

9.1. Teen Teacher candidates (and their parents/guardians, in the case of minors) have the right to request access to the results of their Selection Process results by contacting privacy@rosarigantifoundation.ch. However, access is limited to their own personal results and does not include comparison with other candidates.

10. Parent(s) and / or guardian(s) consent

10.1. Parental (both if applicable) or guardian consent is mandatory for the application, assessment and Selection Process and before joining the Project and participating in the Boosting Lesson if the Teen Teacher is a minor.

11. The Boosting Lessons

11.1. Pursuant to the List, the selected Teen Teachers will be matched to a Kid or more Kids which might be students at CII or at other schools worldwide.

11.2. Each Teen Teacher shall participate at 2 (two) preparatory training sessions of a maximum duration of one hour before the delivery of the Boosting Lessons. These sessions will be guided by the Voluntary Teacher and the Panel of Examiners to clarify objectives, teaching methods, and mutual expectations.

11.3. Teen Teachers may deliver up to 20 (twenty) Boosting Lessons of a maximum duration of one hour and half. The exact schedule and number of the Boosting Lessons that each Teach Teacher will deliver will be confirmed via e-mail after the Selection Process, based on the availability provided by each Teen Teacher and in agreement with the Voluntary Teacher. While confirming availability, the Teen Teacher shall take into account that Boosting Lessons may be scheduled across different time zones, as the Kids may be located in schools worldwide. It is understood that the Boosting Lessons schedule shall not conflict with the Teen Teacher’s own academic commitments, and the Teen Teacher shall in any case make his / her best efforts to honour the agreed number of Boosting Lessons.

11.4. All further details concerning the preparatory training sessions and the Boosting Lessons will be provided to each Teen Teacher via e-mail before the beginning of the Boosting Lessons, including the web class link and the relevant course materials. It is understood that the number and duration of the Boosting Lessons and the preparatory training sessions may be subject to change, and any such modification will be duly notified to the Teen Teachers.

11.5. For the Boosting Lessons, Teen Teachers are expected to:

a) Deliver engaging and interactive online sessions with the Kids in line with the educational goals of the Project.
b) Follow the course material that will be provided free of charge by the CII and sent to the Teen Teacher at least 48 (forty-eight) hours before each Boosting Lesson.
c) Collaborate with the schools’ English teachers to ensure consistency and alignment of content.
d) Provide feedback to Kids to foster motivation and language development.

11.6. These Boosting Lessons are conducted under the supervision of CII and/or the schools where the Kid attends. All Boosting Lessons are recorded by CII for security and safeguarding purposes, as better detailed in the privacy notice and consent form issued by CII.

11.7. Upon successful completion of the Boosting Lessons, the Schools and the Foundation will issue a certificate of participation to the Teen Teachers, acknowledging their contribution to the Project and the community.

12. Code of Conduct

12.1. All participants in the Project are expected to adhere to high standards of conduct, showing respect, responsibility, and collaboration towards one another.

12.2. The Teen Teacher specifically commits to:

a) Maintain a respectful and professional attitude towards Kids, CHI and schools staff, and the Foundation;
b) Use appropriate language and behaviour during all activities and interactions;
c) Follow CII, schools’ and Foundation’s guidelines regarding communication, online safety, and confidentiality.

12.3. Any serious breach of conduct, including but not limited to disrespectful behaviour, failure to fulfil agreed commitments, or violation of confidentiality, may result in exclusion from the Project, at the sole discretion of the Schools and the Foundation, following prior notice to the Teen Teacher.

13. Data Protection and recording of the Boosting Lessons

13.1. Personal data collected for the application in the Project will be processed according to the Privacy Notice of the Foundation provided to the Teen Teachers and/or to their parents/guardian before the application. The Foundation and the Voluntary Teacher act as independent data controllers for their respective processing activities. In particular, the Foundation is responsible for collecting the data related to Teen Teacher’s application, while the Voluntary Teacher is responsible for assessing and selecting Teen Teacher’s application to join the Project and for appointing the other members of the Panel of Examiners, who will operate as data processors on behalf of the Voluntary Teacher.

13.2. An additional Privacy Notice will be provided prior to the Boosting Lessons delivery by CII – acting as an independent data controller – covering the processing of personal data related to the organization, delivery and recording of Boosting Lessons by CII for security and safeguarding purposes, as well as the possibility to process images and video excerpts of Teen Teachers for promotional purposes related to the Project, subject to the consent of the Teen Teacher – if of legal age – or of the parent(s) and / or guardian(s) if the Teen Teacher is a minor. Where Boosting Lessons are not attended by Kids at the CII, recordings of the Boosting Lessons will be made exclusively for security and safeguarding purposes and never for marketing or promotional purposes. Additionally, Teen Teacher’s data may be known to the hosting schools of the Kids worldwide – whose details will be provided as soon as available – exclusively when the connection for the Boosting Lessons takes place. These schools will not retain Teen Teacher’s data and will access it only for the purpose of enabling the connection and ensuring the proper conduct of the Boosting Lessons. If necessary, data may be processed by external providers (processors or joint controllers) who assist us with website and IT platform management, mailing activities, and legal advice.

14. Voluntary and educational nature of participation in the Project

14.1. Participation as a Teen Teacher in the Project is entirely voluntary, unpaid, and undertaken for educational and training purposes only. No employment, agency, or commercial relationship is created between the Teen Teacher and the Foundation, CII and the schools.

14.2. Teen Teachers may withdraw from the Boosting Lessons program at any time by informing the CII. The withdrawal will not entail any disadvantages for the Teen Teacher in relation to the Foundation or his/her educational standing.

14.3. All Boosting Lessons will be conducted under the supervision of CII and the schools, who will ensure a safe and supportive environment.

15. Intellectual property

15.1. All content, including but not limited to texts, graphics, documents, forms, and procedures related to the Project, is the intellectual property of the Foundation and is protected by applicable copyright and international intellectual property laws.

15.2. No part of this material may be reproduced, distributed, transmitted, stored, translated, or adapted in any form or by any means, electronic or mechanical, without the prior written permission of the Foundation.

15.3. The use of any content from this Project for the training, fine-tuning, or improvement of artificial intelligence (AI) systems, language models, or machine learning algorithms is strictly prohibited. Any unauthorized use, including replication, extraction, or automated processing of content for technological or commercial purposes, will be considered a violation of copyright and may be subject to legal action.

16. Appeals and complaints

16.1. Any concern or complaint regarding the Project must be submitted in writing to info@rosarigantifoundation.ch or to info@internationalkids.it.

16.2. Any concern or complaint regarding the selection process must be submitted in writing to info@rosarigantifoundation.ch within six (6) months from the communication of the selection outcome. After this period, we may not consider complaints regarding the selection phase.

16.3. Teen Teachers, including Teen Teacher candidates, and their parents/guardians can also exercise their rights regarding personal data by contacting info@internationalkids.it.

17. Governing Law and Jurisdiction

17.1. These Rules are governed by Italian law, without prejudice to any other mandatory laws which may be applicable to the Teen Teachers.

17.2. Any disputes will be submitted to the exclusive jurisdiction of the competent courts of Milan, Italy.